The Quitman City Council approved a software agreement with Fund View Accounting Solution Technologies Inc. to modernize the city’s accounting, court and financial management operations during its July 28 meeting.
City Administrator Allan Gilbert said the municipal fund accounting software, designed specifically for cities, will streamline budgeting, bank reconciliations and financial reporting while making the audit process easier.
“The software will eliminate many of the manual journal entries required each month and reduce the potential for coding errors,” Gilbert said.
Gilbert said the new system also will improve Municipal Court operations by allowing staff to process citations, dismissals and other court matters more efficiently. It also will combine utility, court, payroll and finance functions into one system, making it easier for departments to share information and for employees to work across multiple areas.
Other features include electronic timekeeping and payroll processing, text notifications for utility customers, better account management for property owners and renters, and the ability to record utility meter readings electronically.
Gilbert said the software is expected to save staff time while improving the accuracy of the city’s financial records.
In other business, the council approved amendments to two city ordinances.
The first amends Chapter 22 of the city’s Code of Ordinances by defining and prohibiting “open storage.” The ordinance prohibits the visible accumulation of appliances, indoor furniture and other items on porches, carports and in yards if they can be seen from public rights-of-way.
The second ordinance amends the city’s utility regulations to allow the city to require residential utility accounts to be established in both the property owner’s and the renter’s names.
Council members also approved the consent agenda, which included the June 18 meeting minutes, June financial reports and departmental reports.
The meeting followed a budget workshop on the proposed 2026-27 city budget.